Keynote vs PowerPoint: Which One Do You Need?

Keynote and PowerPoint, both are used in project presentations. But, which one is better to use? It is better for you to know in advance the strengths between the two so that you can use them to the fullest for your project presentation. In this article, we will give you an overview of the pros and cons of the two. Listen to the end!


Keynote is presentation software designed for Apple devices, so it will only work on computers, tablets, and phones running iOS software. Keynote allows users to create sleek-looking presentations without a lot of design capabilities. The tools are easy and intuitive. The slide navigator includes options to design slides with different layouts, animations, fonts and you can even bring in presentations from other software.

Keynote advantages include:

  • It’s so easy to use that someone who has never made slides before can use it.
  • Large selection of high design themes to choose from.
  • Base settings help you align and position elements for a sleek overall design.
  • Made for various types of multimedia such as images, sounds, videos, and other file types.
  • Great integration across devices – go from desktop to phone to tablet and keep working on the same presentation.
  • The animation effects, transitions, and transparency are polished and don’t have the goofy look and feel often associated with presentations.
  • Free software on all iOS devices.
  • Photo manipulation tools – namely cropping – are actually easy in Keynote.
  • There are lots of additional templates you can download and add if you don’t like one of the included designs.
  • The design looks less like a standard slide deck, with a more refined overall aesthetic.

Your problem is that keynote is only for Mac and iOS devices and some other issues are:

  • Not so adopted as other programs.
  • Does not support some 3D shadows and effects from PowerPoint; so be careful if you bring slides.
  • There is a learning curve if you come from other software.


PowerPoint is probably the most famous presentation software. When comparing PowerPoint vs. Keynote, one of the biggest considerations is the ease of use. If you’ve been using PowerPoint for a long time and are already comfortable with it, chances are the switch might not be for you.

Although this software was originally designed for PCs as part of the Microsoft Office Suite it does work on PC or Apple devices. While Keynote works well on mobile devices, PowerPoint’s many functions are more limited when creating presentations away from your desktop. Some of the advantages of PowerPoint include:

  • Most people have used PowerPoint from other Microsoft products and understand basic usage.
  • There are thousands of themes and templates to choose from, as default options and as add-ons.
  • Editing is easy and the interface and slides work using drag and drop.
  • Other Microsoft elements of Word and Excel integrate seamlessly so you can add documents or spreadsheets to slides.
  • The Notes function converts slides into handouts that look and work well.
  • Data and chart integration to build quick graphs works really well.
  • The advanced functions provide a lot of control for the PowerPoint user experience that can control almost every aspect of the design.
  • Smart design suggestions can help you create more visually appealing slides if you’re not working from a rigid template.

But PowerPoint has its own complexities for some users including:

  • Adding multimedia isn’t easy and doesn’t always work if you’re presenting on a device other than where you created the slideshow.
  • Cropping and editing photos can be very tedious.
  • PowerPoint makes it all too easy to create a bad design with tacky animations and effects that propagate with just one click.
  • You have to buy the software.
  • There are many features that most users don’t use; they can get in the way.

We advise you to choose between keynote and powerpoint according to your needs.

Choose Keynote If:

If you’re a Mac user and want to create a presentation that doesn’t “look like PowerPoint”, then Keynote is for you. It’s relatively easy to use, comes pre-installed with your OS, and provides decent options for making great presentations.

Choose PowerPoint If:

PowerPoint is generally the best choice in a team environment where people collaborating on a slide deck are familiar with PowerPoint. It’s also a sign-in option in non-Mac environments. It is very compatible as slides will work on any type of computer and most people have some familiarity with using the software.

PowerPoint is also preferred for users who carry complex data or charts onto slides, as it integrates with Excel, making this function much easier.

So, have you decided which one you need for your project presentation?


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